Town Clerk & Communications Department

Our services support the people of Yountville’s participation in their Town government. 

The Town Clerks Office provides oversight and administration for legislative proceedings of the Town Council and its subcommittees. As the Elections Official and Filing Officer, the Town Clerk administers municipal elections, campaign finance, and conflict of interest regulations. As the Records Manager, the department administers the Townwide Records Management Program to maintain the integrity of documented actions of the legislative bodies and accessibility to public records and information to the community. The Town Clerk's Office also works with all departments to engage with and serve the community through effective messages on a variety of platforms: the web, email, social media and emerging technologies. This includes training, regular guidance, publication, and working with the media.

Summary of Responsibilities

Town Council Meetings and Agenda Preparation

The Town Clerk is responsible for attending all Council meetings. The Town Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Town Clerk is entrusted with the responsibility of recording the decisions of the Town Council which constitute the building blocks of our representative government.

Town Clerk as the Election Official

The Town Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From election pre-planning to certification of election results and filing of final campaign disclosure documents, the Town Clerk manages the elections process which forms the foundation of our democratic system of government.

Maintaining the Legislative Record

The Town Clerk oversees another legislative process which is the preservation and protection of the public record. By statute, the Town Clerk is required to maintain an index of the Minutes, Ordinances and Resolutions adopted by the legislative body. The Town Clerk also ensures that other municipal records are readily accessible to the public. The public records maintained by the Town Clerk provide the historical record of the Town of Yountville.

Boards and Commissions

The Town Clerk also oversees the recruitment process for the local Boards and Commissions which are voluntary positions and advisory to the Town Council. The Town Council recognizes there is a vast and largely untapped reservoir of talent that exists among the citizenry and is responsible for appointing representatives to various local and countywide advisory Boards and Commissions. The Town Clerk is responsible for preparing and posting vacancy notices, receiving applications, coordinating the interview and appointment process, and administering the oath of office to individuals appointed to the Town's Boards and Commissions. The Town Clerk maintains a Local Appointment List (PDF) which contains the names and terms of office of individuals serving on the various local Boards and Commissions.

Communications

The Town Clerk's Office facilitates communications with residents through social media, press releases, and other publications. Sign up for E-notify and follow the Town on social media for updates and events!  Sign up here!